Technical question on GM session logging


Pathfinder Society

Grand Lodge

Hello there everyone!

I'm opening this just to ask a couple of questions:

I GM'd a scenario which I reported to my nation coordinator (Italy). He handled all the online reporting forms since this was my very first experience with PFS, but still in my personal profile, under GM Sessions I still see "No sessions were found.". Is this ok, or should it appear there? May it be that they still haven't reported it? I guess this is unlikely though, I submitted the report more than 10 days ago and they were quick to say that they would compile the online report right away.

Second question: I mistakenly created an event just for the sake of trying the system but then I realized there was no way to delete it. I got informed that getting credit for fake events is prohibited and I promptly canceled said event because of course it was just me trying out the online reporting form, I didn't really want to "cheat". I've lurked around and found that you can't completely delete events, just keep them canceled and re-use them when you have another occasion. Is this correct?

Thanks to anyone who will take time to answer me :)

Silver Crusade 5/5

It might be that they haven't had time to report it yet. If you still have the PFS numbers of the players you GM'd for, you can always just report the scenario on your own. Once either you or your coordinator report the scenario, it will show up under your GM sessions.

For your second point, did you report any sessions from the event you created? If you didn't report any scenarios to the event then you haven't gotten any credit for reporting anything. Since you say it doesn't have any GM sessions found on your profile, I'm sure you're okay. As far as deleting events goes, I'm not sure if that is possible.

The elegant solution to both of your issues is to just report the scenario you GM'd under the event you created. Myself and many of the other GM's I know just report our own sessions. It's simpler and creates less hassle for everyone.

Hope this helped!

Edit: Saw the answer to a question I asked in the OP.

Grand Lodge

Hey UndeadMitch, thanks a lot for your reply!

First point: as I said, it's been around 10 days since I reported the event. They might be busy, as they're running the whole italian scene. I talked to the coordinator and he said that I should delete the event I created as they will handle every official report to Paizo for the whole italian community, so me and other GMs just have to run the event, file a written report then send it to them.

I have faith and maybe they got a bit clogged up since it's a holiday period... As for your suggestion: there's already an event for the scenario I ran officially (and I guess they'll want to keep that).

That said, I'll see tomorrow if I can reach them and explain (I'm messaging them through their page on Facebook).

Silver Crusade 5/5

I edited my first post while you were replying. If you feel comfortable doing it I recommend just reporting for yourself, so you don't have to worry about when or if something will eventually get reported. It's quick and easy, and reduces the number of steps involved in GM'ing in PFS. The choice is yours, however.

Grand Lodge

Thanks for the heads up, but I guess I'll wait a bit since I'm the one who kinda made a mess with all the events (the guy from PFS seemed pretty upset, remembering me that cheating scenarios is a very serious infraction). I'll link them to this thread to see what they say about it.

EDIT: another question, maybe a noobish one: can I report events that I did NOT create? Do I need like, permissions from the creator or such things?

Grand Lodge 4/5 Venture-Agent, Nevada—Las Vegas aka kinevon

1) Check with your coordinator, and see if they have had a chance to report it yet. If they have, and you still don't see any credit, verify your PFS number with them, as it could have easily gotten mixed up during when written, or when reported. I have had both happen when I reported events.

2) Creating an event doesn't not create any GM credit for you, or player credit for anyone, as long as you haven't done any reporting (using the Report button) for the event.

You have a few options, here.
a) Use the "mark this event as completed" checkbox, which closes the event out, and hides it in the archives for you.
b) Retain it for use for PFS events that you run at your home or for other, non-public, PFS events, that you set up and run on your own.

I have three Events created, on my account. One for the games I run at one of our local game stores, one for when I run a home game, and a third for when I run an independent game online. Helps me keep the descriptions for each event straight, instead of changing names and descriptions, or constantly opening and completing events, along with having new event numbers, all the time.

3) There is supposed to be an option in the system, called Delegate, which would allow the event coordinator to allow someone else to report games that they coordinated. While it is mainly targeted at large, multi-table events like GenCon and PaizoCon, it can still be used to help spread the load for a local coordinator, especially if there are events that they setup that they cannot stay until the end, or cannot attend themselves.

One of our local coordinators for our Game Day could only stay for the first session, so having this would have made it simpler for him, to have someone else, who was able to stay for the second session, do the reporting for that session.

Last time I looked, I was unable to find out how to set it up. That may have changed in the meantime.

Grand Lodge

kinevon, thanks a lot for your input. Especially point 2), which seems that they got wrong (they said that I got fake credits for the test event even if I canceled it...).

I did option a) at the moment, and I hope to get this resolver with my coordinator soon. As I said he might be very busy at this time so I won't be too pushy, just link him here.

Thanks for clearing things up!

5/5

I think the "delegate" option is still only available to the testing pool (Venture Officers?).

In general, though - the VO does not have to report all games for their region. If it is a game event they coordinated, like a convention, then they generally do it, but if this is a game you are running, you should create the event yourself and report it. In general, the event coordinator (who may not be a VO) reports the games for the event. If that is you, just go ahead and do it.

Grand Lodge

GM Lamplighter wrote:

I think the "delegate" option is still only available to the testing pool (Venture Officers?).

In general, though - the VO does not have to report all games for their region. If it is a game event they coordinated, like a convention, then they generally do it, but if this is a game you are running, you should create the event yourself and report it. In general, the event coordinator (who may not be a VO) reports the games for the event. If that is you, just go ahead and do it.

The point is... I've been instructed to NOT do it myself (maybe because I kinda made a mess explained above) as they will handle it themselves, so I'll just let them do it, hopefully they'll report my first event soon enough... I don't really want to bug anyone by pressing, it's holiday after all.

Anyway, thank you for your input, appreciated a lot! :)

Shadow Lodge 5/5

All I can say is your VO must have way more time than I do, I sure wouldn't want to report everything that is played in my region. I guess it's the VO's choice, but the way it's usually meant to work is the organizer for each location/city reports their own games. This is the first I've heard of a VO wanting everyone to send reports to him so that he can do it himself.

As for the delegate, I believe the person who created the event or VCs can add reporters (since we can also edit events).

Grand Lodge

Eric Clingenpeel wrote:

All I can say is your VO must have way more time than I do, I sure wouldn't want to report everything that is played in my region. I guess it's the VO's choice, but the way it's usually meant to work is the organizer for each location/city reports their own games. This is the first I've heard of a VO wanting everyone to send reports to him so that he can do it himself.

As for the delegate, I believe the person who created the event or VCs can add reporters (since we can also edit events).

Well, in Italy sadly there aren't many "lodges" (we're trying to slowly fix that). I see on our official facebook page like 2-3 events per week maximum, spread across the nation, so it not so big as it might be in the USA... Thank you for your input though :)

Scarab Sages 5/5 5/5 Venture-Captain, Washington—Spokane

As Eric stated, the delegate option has been available to those who have created the event and not just VOs. Personally, I would rather the organizers perform their own reporting. Hats off to the VO that prefers to do their own.

5/5

Are you sure you don't want to start reporting it all yourself Preston? I could email you all the game I run to report too....

Scarab Sages 5/5 5/5 Venture-Lieutenant, Australia—NSW—Sydney aka sanwah68

I am a non VO event organiser, and I can't see a Delegate option on my event, so I am not sure it has been rolled out more generally.

Grand Lodge 5/5 Venture-Captain, Arizona—Phoenix aka TriOmegaZero

I just checked my private event, and delegation has the shading that represents VO-only content.

Scarab Sages 5/5 5/5 Venture-Captain, Washington—Spokane

ToshiroKurita wrote:
Are you sure you don't want to start reporting it all yourself Preston? I could email you all the game I run to report too....

Let me...no!!

Scarab Sages 5/5 5/5 Venture-Captain, Washington—Spokane

It must have been pulled back. I had a non VO organizer in my area that had the option. Good to know. Thanks for the updated information.

Silver Crusade

As soon as it gets turned on for the masses, I plan on delegating all of my events to Preston. You should too! waves at Preston :)

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