Customer Service & Community Manager
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If you’d like a dedicated time and space and the opportunity for PaizoCon attendees to sign up for your event in advance, fill out the link below for each event you’d like to run. If you’d like to run the same event more than once, you can indicate in the notes. There are 22 fields to fill out that help me understand how best to include your event on the PaizoCon programing schedule. If you wish to review the questions before starting the survey, I’ve provided the questions below.
If you include your email address, the survey tool will email you your responses when you click the submit button. You should also be able to go back and edit your survey information after submission, though I would appreciate a heads up if you make significant changes to your event as I may begin scheduling submitted events prior to March 1. You are welcome to post in this thread or email me at paizocon at paizo.com with any questions about the venue, rooms, scheduling, content, running events on behalf of another company, etc.
The deadline for scheduled event submissions is March 1st, 2019.
PaizoCon 2019 Event Submission Questions
1. Professional/industry name (public) may be used as "Event Organizer" in one or more relevant PaizoCon event programing schedule tools if no company is entered in #2.
2. If you are running this event on behalf of or sponsored by a company or business, list that company or businesses name here (public, optional):
3. Type of Event
-Game
-Live Play (Gaming event with room for an audience)
-Seminar/Panel
-Workshop
-Other
4. Event Title (Short & Descriptive):
5. Event Description (Max 500 characters). This should be a short description of your event. You will be able to add more information on any digital mediums of the event schedule by using an event discussion thread or comment section. **Your text may be shortened for copy fitting purposes.**
6. If the event is using a published adventure, is the author of the adventure running it? This does not include home-brewed material, only published adventures.
7. How much time will your event take (including set up and clean up: a standard game is recommended at 4 hours, seminars or panels at 1 hour and workshops 1-2 hours).
8. If you want to run your event in the evening or overnight between 6pm and 8am on Friday, Saturday or Sunday night/Monday morning, please indicate the day(s) and hours below:
(Friday and Sunday from 7pm-11:59pm may overlap a Pathfinder or Starfinder special event, Saturday from 7pm-10pm will overlap the PaizoCon Preview Banquet).
9. Do you have potential or known scheduling conflicts that affect your availability during PaizoCon hours, Friday at 8am to Monday at 2pm, such as transportation arrivals/departures, organized play GMing, childcare arrangements, etc? You do not need to list other events you are submitting.
10. Is this an Organized Play scenario or adventure? (use "other" for non-Paizo organized play or global campaign events).
11. Game or rules system & edition (where applicable)
12. Does this event need to be run before or after another event or at a specific time? Provide details here:
13. List GMs, panelists, etc, for program book and website event description. Use Industry/Professional names as applicable. Alphabetical by last name. This will appear along with event information and will be public. **By adding a name here, you acknowledge that you have received written consent from the named person which allows you to provide us with this data and informs them of how their data will be used.**
14. Paizo.com account email addresses of all GMs, panelists, etc including your own if you will be at the event. This allows us to add the event to convention schedules on paizo.com or a 3rd party event scheduling application. It is still your responsibility to communicate when and where an event has been scheduled with your fellow event leaders or panelists. **By adding email address(s) here, you acknowledge that you have received written consent from the owner of the email address which allows you to provide us with this data and informs them of how their data will be used.** (Private, is used to connect events to paizo.com account's PaizoCon schedules. Email addresses will not be made public):
15. Materials Needed by Event Attendees (List any required rulebooks under "Other")
-No materials are required for play or all required materials are provided.
-Writing Utensil.
-Dice.
-Miniature or Token for Character
-Other
16. Does this event require the use of a character?
-No.
-Yes, pregenerated characters will be provided and are required.
-Yes, players have the choice between an optional pregen character or bringing their own (list character creation guidelines below).
-Yes, players must bring their own character (list character creation guidelines and/or restrictions below)
-Yes, players will create characters as part of the event.
17. For characters that players bring, list character creation rules, restrictions or guidelines:
18. Event Complexity
-Not Applicable
-Easy: Most people can pick up the rules quickly and the rules are fairly simple. e.g. Candyland, Go Fish, X-Men Alert!, The Mind, Ticket to Ride
-Average: Prior experience may be helpful and the game requires some strategy. e.g. Pathfinder Beginner Box, low level Pathfinder & Starfinder Society Scenarios, Settlers of Catan, Munchkin,
-Complex: Prior experience is recommended as the rules are very complex and take time to learn. e.g. RPG adventures at high levels, Twilight Imperium, Gloomhaven
19. Recommended Age for Event (per our convention policy, minors must be under their parent or guardians supervision)
-All ages (including children) welcome.
-Under 13 years old, no adults without an accompanying child
-13+
20. Maximum Number of Attendees
Standard round gaming tables comfortably hold 6-8 players, conference style rectangles max 16 players. Workshops can be held in a seminar room (50-90 people) or in a smaller room (up to 25-30) If you have questions or concerns about the number of attendees or the event spaces, please email paizocon@paizo.com. If you event has a specific number of people needed, no more or less, please indicate this in your answer.
21. Does your event have AV needs?
22. Notes, Comments, Additional Information (not public):
If you see anything missing or that isn't clear, please let me know and I can correct it before pushing the event survey live. Do not reply to this thread with your event data or post your event data publicly on paizo.com. Use the survey tool when it is uploaded. If you have concerns about using the survey (I use Google's survey tool), please email me at paizocon at paizo.com so we can work out alternate arrangements.
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Customer Service & Community Manager
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| 1 person marked this as a favorite. |
uh oh....18. Recommended Age for Event (per our convention policy, minors must be under their parent or guardians supervision)
-All ages (including children) welcome.
-Under 13 years old, no adults without an accompanying child
-13+
Don't worry, these are either/or options not and/both.
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Customer Service & Community Manager
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| 1 person marked this as a favorite. |
I added in a missing field for the type of event and have also updated the post as event submission is now live. Chris is going to be updating the PaizoCon site page with this information and posting a blog as her schedule permits.