|Everett Morrow Venture-Lieutenant, Colorado—Colorado Springs|
I organize 4 stores(two of which run two to three tables a week or more) in Colorado Springs with two store coordinators to help with mustering at the stores and gathering the data to be reported. I agree with Doug that the issue is mostly with the players and GM's. Some of the time the GM is not using a PFS log sheet and sometimes they forget to write down which game they are even running. I find myself putting together a puzzle some of the time.
I spent about 3 hours reporting games the other night and spending that much time is not unusual. That does not include the time it takes to coordinate which games I am going to run and organizing the events themselves and then posting the schedule on google docs for my VC and store coordinators and then sending out calls for GM's and players.
IF there was an easier way to get players to log onto the Paizo site and set up their PFS accounts it would be awesome. Players do not realize how much it slows us to have to post in all of their name and faction information manually every time.
In addition to that, because our community is growing so fast, it is not abnormal to get a sheet to report and find e-mail addresses instead of PFS numbers. I then have to assign them a number and e-mail them the PFS number and confirmation code. I think the last time I did reporting I had to send seven such e-mails. This does not include the new players that got their own numbers.
Boy I wish all new players did that. It is not that hard to get a number on the Paizo site.
I am merely stating part of what I do as a VL and store coordinator. This is in no way a complaint as I love the game, and I will gladly spend this time to make sure our local pathfinder community can continue to function and have fun.
As Doug said earier, many players and GM's show up to the game week in and week out, but they do not realize what is happening behind the scenes and how little oversights can make for hours of work for someone on the other end.