A Call to Vol—How to Volunteer for Organized Play at Gen Con 50!

Monday, January 30, 2017

Hard to believe the year passed so fast, but it's time again to invite people to help out with Pathfinder Society activities at Gen Con. As in prior years, Paizo is once again a co-sponsor with our booth on the Exhibit Floor, seminars galore, and activities in the Sagamore Ballroom. But we have a few changes in store as well. So grab some coffee, get comfortable, and see what Organized Play has up its sleeve for the "Best Four Days in Gaming!"

Several weeks ago, I put out a call for volunteers to fill Department Head and Lead positions at Gen Con 50. It pleases me greatly to introduce this year's team. They and the PFS team will work closely to make Gen Con 50 the smoothest and most awesome event to date!

Leads

Jon Cary, Bob Jonquet, Todd Morgan, and Lucas Servideo

Department Heads

Kelly Brummond, Seth Brummond, Kevin Hanley, Tina Saunders, Walter Sheppard, Mark Stratton, and Dominick Trascritti.

What plans we have for this year! Adventure Card Guild (ACG) returns with play from all published Seasons, including Season of Plundered Tombs and Season of the Goblin. Back as well is the ever-popular Gen Con Open, bigger and badder than ever. On the Roleplaying Guild (RPG) side, we're offering a variety of scenarios from the current Year of the Stolen Storm, as well as some retro events from past Seasons. Season 9 takes off as well, though you'll have to wait until PaizoCon to hear the devious diabolical awesome plots concocted by John and the PFS team.

Following in the footsteps of last year's interactive, 8-00: The Cosmic Captive, Friday night's interactive will include both ACG and RPG components. Saturday evening will have a large event for RPG and Sunday sees the finals of the ACG Gen Con Open! The team has a few surprises up our sleeves, but the time is not yet ripe to share them. Once the schedule is finalized, we will share with our players via blog and Gen Con's event page!

Back again is Pathfinder Society Academy (PSA) returns, bigger than ever. This year, we reserved 15 tables for youth-friendly games. The schedule includes lessons—Beginner, Advanced, and Transitions—similar to prior years, as well as full scenarios from the Pathfinder Society catalog. Having a dedicated area for our youth and their families gives us the opportunity to offer positive experiences in a youth-friendly format.

At this time, we are still in discussions about what to do with our demo space. Until those are concluded, I don't want to make any announcements. Once we decide, we will reach out to the volunteer pool to fill the slots.

The past few years saw the HQ volunteers and the GM volunteers on vastly different schedules. While this helped with some of the logistics and people moving, the HQ slots were long and mixed groups couldn't match up their schedules. This year, we are trying a different approach. HQ schedules are shorter, but start an hour before the slot starts. We've adjusted the session requirements per Tier accordingly and returned the store credit to $10/slot for all volunteers.

The biggest change, besides HQ volunteer scheduling, is the addition of Midnight Madness. Well, midnight is a bit of a misnomer, since the slot starts at 2:00 AM. So I'll call it the "overnight" slot. We are keeping it small as we test the waters and see how many people are up and wanting to game. So our games this year run around the clock - (8:00 AM to 1:00 PM, 2:00 PM to 7:00 PM, and 8:00 PM to 1:00 AM, 2:00 AM to 7:00 AM), with the exception of Sunday (9:00 AM to 2:00 PM). I also need a few volunteers to help set up Wednesday Morning and teardown Sunday Afternoon. If you are interested in either of these slots, which don't count towards your Tier requirements but do earn store credit and pizza, please indicate your interest in the Notes section of the Volunteer Questionnaire.

Volunteer Slot Schedule

SlotGMsHQ
Wednesday Afternoon
Thursday Morning7:30 AM to 1:00 PM7:00 AM to 1:00 PM
Thursday Afternoon1:30 PM to 7:00 PM1:00 PM to 7:00 PM
Thursday Evening7:30 PM to 1:00 AM7:00 PM to 1:00 AM
Thursday Overnight1:30 AM to 7:00 AM1:00 AM to 7:00 AM
Friday Morning7:30 AM to 1:00 PM7:00 AM to 1:00 PM
Friday Afternoon1:30 PM to 7:00 PM1:00 PM to 7:00 PM
Friday Evening7:30 PM to 1:00 AM7:00 PM to 1:00 AM
Friday Overnight1:30 AM to 7:00 AM1:00 AM to 7:00 PM
Saturday Morning7:30 AM to 1:00 PM7:00 AM to 1:00 PM
Saturday Afternoon1:30 PM to 7:00 PM1:00 PM to 7:00 PM
Saturday Evening7:30 PM to 1:00 AM7:00 PM to 1:00 AM
Saturday Overnight1:30 AM to 7:00 AM1:00 AM to 7:00 PM
Sunday Morning8:30 AM to 2:00 PM8:00 AM to 2:00 PM
Sunday Afternoon

Volunteers may sign up for a number of shifts during the convention, which translates into Tier status. No volunteer should plan on volunteering for more than 8 slots. We want you to see the convention too! When filling out the Volunteer Questionnaire, please use the following chart to determine your Tier status.

Tier Status Chart

TierGMsHQ
Tier 18 Slots7 Slots
Tier 27 Slots6 Slots
Tier 36 Slots5 Slots
Tier 45 Slots4 Slots
Tier 54 Slots3 Slots
Tier 63 Slots2 Slots
Tier 72 Slots1 Slot
Tier 81 SlotN/A

Rewards are very similar to last year. Based on their tier, volunteers receive a variety of perks, including a free 4-Day Gen Con 2017 badge, 1/4 of a room at the Westin in downtown Indianapolis, a hardcover book, paizo.com store credit, and an exclusive tier-based boon (RPG) or reward (ACG). At this time, we are not sure which of the great books we are offering—too many great things coming off the presses. Once that is decided, I will let the volunteers know. Also, volunteers are given shirts every other year, based on the number of days they volunteer.

Volunteer Perk Chart

TierBadgeHotelBookT-ShirtsStore CreditBoon/Reward
1
Tier 2
Tier 3
Tier 4
Tier 5
Tier 6
Tier 7
Tier 8

We are putting the call out with the intent that we can let all prospective volunteers know their status before the Gen Con housing lottery goes live on February 12th, since housing in downtown Indianapolis is at a premium. As a side note, you need to have a badge to register for the housing. So if you volunteer as a Tier 3-4 volunteer and want housing downtown, you must purchase a GM badge from Gen Con and proceed to register for the lottery. When I receive our GM badge allocation, I will add a GM badge to your account and you may request a refund of the badge you purchased. This is the only way to access the housing lottery! For Tier 1-2 volunteers, I will send your housing information when our block is assigned in June.

Related to housing is roommate preference. To save my sanity when doing room assignments, volunteers may request either one roommate (to fill a bed) or three (to fill a room). It is imperative that roomies put each other on their questionnaire—so Bob lists Jon and Jon lists Bob and I put them in a room together. If you list someone that doesn't list you back, then I do not guarantee you will wind up in the same room. There is also a choice for "no preference". When assigning rooms, I tend to group like together. There is a Notes section of the questionnaire to supply more information. If there is anything I should take into consideration when placing you in a room, please add it here!

Summary (TL;DR)

  • Decide to volunteer—choose Tier based on charts above.
  • Ensure you have a Gen Con account (create at Gen Con Website)
  • Complete the Volunteer Questionnaire
  • Check your email for a letter confirming your volunteer status.

If you have any questions, send them via email to genconpfsvolunteer@paizo.com

For those looking to volunteer at PaizoCon, I'll be putting that call out in February.

Thank you to all our volunteers and players who make the Pathfinder Society so fantastic! The team and look forward to seeing you at Gen Con 50! Let's roll some dice!

Tonya Woldridge
Organized Play Coordinator

More Paizo Blog.
Tags: Conventions Gen Con Gen Con 2017 Pathfinder Society
51 to 100 of 558 << first < prev | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | next > last >>
3/5

Wonder if we will have members of HQ staff doing flips in convention hall again?

Sovereign Court 4/5 * Organized Play Coordinator

2 people marked this as a favorite.

The PFS takes in all feedback from Gen Con (and PaizoCon), which is why things change and evolve. Specifically, the team heard about the prep burden for the specials and got things out earlier. Now we are looking at the format, to see how best to streamline GM prep while delivering a fun event for the players.

Hotels are for Wed check in to Mon check out.

I get on site Sunday. Leads are there Tuesday. We open the Sag around 8 on Wed for final setup. Takes a few days to get the room looking that good.

GM check in is usually Wed afternoon. Leads will make the final decision and announce it.

Liberty's Edge 3/5 5/5 **** Venture-Captain, Nebraska—Omaha

4 people marked this as a favorite.

Just to present ideas, for those tiers earning a book, The core rulebook for Starfinder may be a nice option.

Liberty's Edge 4/5 5/55/5 **

Pathfinder Battles Case Subscriber; Pathfinder Maps, Pathfinder Accessories Subscriber; Pathfinder Roleplaying Game Charter Superscriber; Starfinder Charter Superscriber

Sadly once again I will not be able to make it this year. Though I will be at PaizoCon!

Lantern Lodge 5/5

Butting up against the first week of school is awfully inconvenient.

See you all in 2018, maybe?

4/5 5/55/5 *

Pathfinder Adventure, Lost Omens, Starfinder Adventure Path Subscriber

At last I get the opportunity to go to Gencon in 16 years!

Liberty's Edge *

Pathfinder Adventure Path, Lost Omens, Rulebook Subscriber
Mike Selinker wrote:

If you haven't checked out The Cosmic Captive yet, you should do so. It's really cool.

Mike

It being "unavailable" makes it hard to "check our". The thumbnail is pretty enough, I suppose, if you're into that sort of thing.

3/5

claudekennilol wrote:

I doubt we will be signing up for any specials this year. The biggest factor being the schedule. 1 a.m. is too late especially with getting to bad after that and trying to get back to the con the following morning.

Another big factor being roughly 1/2 of the GMs I've had were not prepared or just simply weren't good. It's too big of a deal to waste my one shot at playing what should be an epic ordeal only to have it ruined by GMs either interjecting and telling us what to do every step of the way or simply being unprepared and reading for 10 mins in a 12 min block before we get whisked away to the next step of the special.

In 2016 the PFS team made many improvements over previous years. I received my scenarios more than a week in advance. I had plenty of time to prepare. If you sign up to GM, you need to schedule time to prep the scenarios you are running. There is also an option in the survey asking your preference for how many different scenarios you would like to run. If the PFS team get's the scenarios out 'early' again this year, there is little excuse for an unprepared, scheduled GM.

Liberty's Edge 3/5 5/5 **** Venture-Captain, Nebraska—Omaha

Jeff Hazuka wrote:

Butting up against the first week of school is awfully inconvenient.

See you all in 2018, maybe?

NOOOO!!!!

Will miss you Jeff.

Sovereign Court 4/5 5/5

And signed up :D Looking forward to seeing you all at GenCon 50!

Liberty's Edge 3/5 5/5 **** Venture-Captain, Nebraska—Omaha

Imhrail wrote:
And signed up :D Looking forward to seeing you all at GenCon 50!

Right.. be on the lookout for the spikey hat and purple tougue. ;)

Grand Lodge 4/5 5/55/55/55/5 **** Venture-Captain, Minnesota

2 people marked this as a favorite.
Erroneous Bosch wrote:
I'm another who will be doing Gen Con for the first time this year. (I also am trying for tier 1, although in HQ.)

I'm going for PSA. I often do kid tables in Minnesota, and am looking foward to seeing the energy levels of the ones in Indianapolis.

Hmm

PS Aside to Gary. Although I am short and cute with glasses, my avatar and I share only attitude. You may need to ask around to recognize me.

Grand Lodge 3/5

Signed up, not as HQ this year, but probably next once again. Coming along with friends, and I want to get a bit more exploring on the grounds.

I'll see everyone there though!

(Secretly packs orange HQ shirts in case of boredom)

4/5

1 person marked this as a favorite.

First, I just want to say thank you for some of the changes I'm seeing. I'm really glad to see that the lowest tier isn't "1 to 3 table" this year. I try to help with the recording of the Paizo seminars for the Know Direction podcast in addition to GMing, and last year getting assigned three table when I only wanted two was disheartening. So, thanks for making this change!

Second, it sounds like we will have fewer specials, which I also think is great. Getting assigned specials that you can't run again because of your star count isn't optimal, so I'm glad that more GMs will be assigned normal scenarios that they can run again at home.

Liberty's Edge 3/5 5/5 **** Venture-Captain, Nebraska—Omaha

1 person marked this as a favorite.
Hilary Moon Murphy wrote:
PS Aside to Gary. Although I am short and cute with glasses, my avatar and I share only attitude. You may need to ask around to recognize me.

I guess I will start by looking for the Minnesota crew!

Sovereign Court 4/5

Just sent in my volunteer form. Pretty excited about it! Do hope whoever shares a room with me doesn't mind obnoxious snoring.

Liberty's Edge 4/5 5/5

Hope to see you all at gencon this year! Huzzah!

Dark Archive 3/5 5/5 * Venture-Agent, Illinois—Ottawa

Signed up and ready. I look forward to this every year!

Dark Archive 4/5 5/5 ****

1 person marked this as a favorite.
Gary Bush wrote:
Hilary Moon Murphy wrote:
PS Aside to Gary. Although I am short and cute with glasses, my avatar and I share only attitude. You may need to ask around to recognize me.
I guess I will start by looking for the Minnesota crew!

You won't be able to miss us!

4/5 *

2 people marked this as a favorite.
Pathfinder Adventure, Adventure Path, Lost Omens Subscriber
Jack Brown wrote:
Gary Bush wrote:
Hilary Moon Murphy wrote:
PS Aside to Gary. Although I am short and cute with glasses, my avatar and I share only attitude. You may need to ask around to recognize me.
I guess I will start by looking for the Minnesota crew!
You won't be able to miss us!

Much truth in this statement. The MN crew is top-notch. :-) Though clearly losing one of theirs to Other Commitments is a drag...we'll miss ya, Doc Hopper!

3/5

2 people marked this as a favorite.

Whelp, I finally aquiessed to the insanity. I just signed up for a T1 HQ slot. See ya all there!

Grand Lodge 5/5

Michael White wrote:
Whelp, I finally aquiessed to the insanity. I just signed up for a T1 HQ slot. See ya all there!

One of us, one of us, one of us!!!

The Exchange 5/5

Michael Meunier wrote:
Michael White wrote:
Whelp, I finally aquiessed to the insanity. I just signed up for a T1 HQ slot. See ya all there!
One of us, one of us, one of us!!!

Lol .. I'll be there with ears on

Shadow Lodge 4/5

Signed up Tier 2 this year. I want to actually experience something outside the Sagamore for once. I know, it's a strange desire.

Shadow Lodge 4/5 5/55/55/55/5 **** Venture-Captain, California—San Francisco Bay Area North & East

2 people marked this as a favorite.

For my 4th year, I'm switching gears to HQ staff. Running things is a lot of luggage from California.

4/5

I signed up for Tier 1 at HQ - so yall will see me again if I get accepted for HQ staff.
Looking for roomies... so write me off thread!...

===
will there be a new Quest for GenCon?

Grand Lodge 4/5 5/5

Uh, so silly question, what does HQ do?

Shadow Lodge 4/5

Oi, what DON'T they do?

Issue chronicle/sign-in sheet packs to all GMs.
Manage pregen pack signout/ins.
Receive and enter reporting sheets.
Direct players to tables while verifying tickets.
Manage the prize table, verifying boon rolls and issuing rewards.
Probably more I can't think of off the top of my head.

Grand Lodge 4/5 5/5

I ask only because most of the things you describe are things I have seen done by table GMs/the organizer. At a much smaller Con mind you.

The Exchange 4/5 Owner - D20 Hobbies

GenCon is the largest gaming con I know on the mid/east coast and the second largest con I know on the mid/east coast (DragonCon is larger but smaller game section).

Shadow Lodge 4/5

Performing that admin for NotGenCon is much different. I doubt there are any events that approach GenCon's near 200 tables a slot.

So yes, you are doing exactly what you do at any other HQ, on a scale exponentially larger.


When do people usually hear back from them about if they've been selected/sessions?

Shadow Lodge 4/5

There will be updates in the coming months. I would not expect the first for at least two months.

Sovereign Court 4/5 * Organized Play Coordinator

3 people marked this as a favorite.

@James - talking to the leads now and will start getting emails out to the group tomorrow. Goal is to have them all done by NEXT Wednesday, to allow time for badge purchasing and housing lottery signup.

Grand Lodge 4/5

1 person marked this as a favorite.

ALL HAIL GLORIOUS CAMPAIGN OVERLORDS.

The Exchange 4/5 Owner - D20 Hobbies

1 person marked this as a favorite.

@Tonya, all the Jameses appreciate the haste as getting a room can be a pain at the last minute!

Dark Archive 5/5 5/5

Chris Rathunde wrote:
Jack Brown wrote:
Gary Bush wrote:
Hilary Moon Murphy wrote:
PS Aside to Gary. Although I am short and cute with glasses, my avatar and I share only attitude. You may need to ask around to recognize me.
I guess I will start by looking for the Minnesota crew!
You won't be able to miss us!
Much truth in this statement. The MN crew is top-notch. :-) Though clearly losing one of theirs to Other Commitments is a drag...we'll miss ya, Doc Hopper!

I am in much the same boat as the other people lamenting GenCon timing. I work at the University of MN and am prohibited from taking time off the later part of August. So unless something changes on the job front between now and GenCon...

Oh, and Gary? We are almost impossible to miss. Although someone else will need to provide the apple juice this year.

Grand Lodge 4/5

1 person marked this as a favorite.
Pathfinder Adventure, Rulebook, Starfinder Adventure Path Subscriber

Maybe I can be an honorary member this year. :)

Dark Archive 5/5 5/5

5 people marked this as a favorite.
Steven Schopmeyer wrote:
Maybe I can be an honorary member this year. :)

Rise my son, and don the thy armor.

(Hands TOZ a Hawaiian shirt)

Go forth in to this great convention. Hold fast the Steak N Shake booth at 4am. Visit the Will Call to check in our fair lovely friends working the overnight. Lead the vanguard at O'Reilly's to secure our ancestral holdings.

May Asmodeus guide you, and have mercy on your soul.

Sovereign Court 4/5 * Organized Play Coordinator

4 people marked this as a favorite.

^^

Yes!

Grand Lodge 5/5

2 people marked this as a favorite.

Yeah yeah, you go have fun at 4am. With my luck I'll be holding down the Sag :)

Note to self though, bring more Hawaiian shirts.

Dark Archive 5/5 5/5

1 person marked this as a favorite.
Michael Meunier wrote:

Yeah yeah, you go have fun at 4am. With my luck I'll be holding down the Sag :)

Note to self though, bring more Hawaiian shirts.

I kept asking for the VC Hawaiian option.

Grand Lodge 5/5

I have a Hawaiian for when I'm off duty and need to cover up my official shirt. Absolutely have worn one on the plane :)

1/5 5/5

I keep few on hand, they're just the right shirt for the Sagamore and GenCon... if it gets too warm, they help keep cool to a point, where they can be taken off. If it gets too chilly, it can be buttoned (*gasp!*) to provide a bit more warmth.

Liberty's Edge 3/5 5/5 **** Venture-Captain, Nebraska—Omaha

It NEVER gets too cold in the Sag!!

Ducks to avoid whatever is being thrown at me...

1/5 5/5

1 person marked this as a favorite.
Gary Bush wrote:

It NEVER gets too cold in the Sag!!

Ducks to avoid whatever is being thrown at me...

You must not have been there last year.

As someone who 'runs hot', there were a couple of slots where I was debating running back to my room and grabbing a jacket and a blanket.

Of course, there were other slots where the idea of 'naked gaming' briefly crossed one's mind before the rules about 'family friendly' and 'PG-13' stomped on them vigorously.

Grand Lodge

2 people marked this as a favorite.
Wei Ji the Learner wrote:
Gary Bush wrote:

It NEVER gets too cold in the Sag!!

Ducks to avoid whatever is being thrown at me...

You must not have been there last year.

As someone who 'runs hot', there were a couple of slots where I was debating running back to my room and grabbing a jacket and a blanket.

Of course, there were other slots where the idea of 'naked gaming' briefly crossed one's mind before the rules about 'family friendly' and 'PG-13' stomped on them vigorously.

I wore a jacket half of my slots last year. It was my first year and as I understand it, the Sagamore is usually unbearably hot so they tried to cool it down in response to previous years' complaints. It will be interesting to see if they can find a nice balance this year!

Liberty's Edge 3/5 5/5 **** Venture-Captain, Nebraska—Omaha

Wei Ji the Learner wrote:
Gary Bush wrote:

It NEVER gets too cold in the Sag!!

Ducks to avoid whatever is being thrown at me...

You must not have been there last year.

Yea I was. Thursday night was chilly but I just channeled my inner Nebraskan and had fun at a great table.

4/5

3 people marked this as a favorite.

Regarding potential Boons that would motivate me to run more tables, I would love to see small Tieflings and/or small Aasimars finally made legal.

51 to 100 of 558 << first < prev | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | next > last >>
Community / Forums / Organized Play / Pathfinder Society / Paizo Blog: A Call to Vol--How to Volunteer for Organized Play at Gen Con 50! All Messageboards

Want to post a reply? Sign in.