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Our PFS sessiontracker


Pathfinder Society Roleplaying Guild

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Scarab Sages **** Venture-Lieutenant, Netherlands—Utrecht aka Maglok

16 people marked this as a favorite.

Hey all,

I figured I'd post this here. Over here in the Netherlands we have used a google spreadsheet to track who played what already for a long time now. This worked pretty ok, until PFS bloomed over here and there were an unfeasable amount of columns (one for each player). Also it was pretty hard to find out quickly what you can run a certain group through that they have all not played.

So when at a local VO meet I talked it over and offered my services (the dayjob is webdeveloper/IT security). I started building a tool we could use to track our sessions with a few primary goals in mind:

1: It has to be as fast, if not faster, to use then the google spreadsheet
2: It needs to support small devices like phones
3: It needs to be secure
4: It needs to not-be-a-hassle

With those in mind I got to designing and coding. A friend of mine quickly joined up to help. We now have a working tool that is secure (enough at least), think HTTPS, and also has been in testing for four or so months. We went through alpha, closed beta, open beta and have now released the tool for PFS players in the Netherlands. So far response has been very positive. The system has over 100 players in it at the moment.

Then at one point one of our local players attended Paizocon France. Even though the events that friday were horrible in Paris, they still managed to play some games and curiosity was peeked. What is this tool the silly dutchman has?

Since then some international players have registered as well and started using it. We also got a third programmer who wanted to do something like this, but never found the time. He is going to be working on implementing multi-language support (mainly for french to start with), and we collaborate through github.

Long story short: We got a tool, I would love to know what you all think of it. What is missing, what is not-as-handy and see if anyone wants to use it for their own games. I am cautiously optimistic as to what the server can manage load-wise. :)

Oh and the URL: https://tracker.campaigncodex.com

Shadow Lodge ***** Venture-Captain, Michigan—Alma

10 people marked this as a favorite.

Oh and the URL: Session Tracker

Grand Lodge ***** Regional Venture-Coordinator, Eastern Eurasia-Africa

I'm sure that tomorrow when the statistics will be calculated I won't be nr. 1 on PFS completion any more :-(

Edit: Darn! Terry T. already beat me today!
Edit 2: But as Terry introduced me to PFS, I forgive him.

Dark Archive ***** Venture-Captain, Massachusetts—North Shore aka LackofFocus

I really like it going through it now.

The Exchange ***

Suggest that the filters under other (along with evergreen, specials, retired) to also include
a and b) find scenarios i haven't played as pfs and as core
c and d) find scenarios i have played but haven't run as both pfs and core
e and f) find scenarios i have run as both pfs and as core.

Additionally, allowing fast export to pdf or some other printable file would be awesome.

Silver Crusade ***** Venture-Lieutenant, Nebraska—Omaha aka UndeadMitch

That is absolutely awesome! I did notice that Ruins of Bonekeep, Level Three: The Wakening Tomb is missing.

Scarab Sages **** Venture-Lieutenant, Netherlands—Utrecht aka Maglok

Good point! I shall add it asap!

Also, good filter suggestions, we will ponder them and implement something. :)

Shadow Lodge *****

NICE!

**** Venture-Lieutenant, Washington—Seattle aka Gwen Smith

2 people marked this as a favorite.

Is there any way to track which character played which scenario? That's helpful when assigning GM credit, since you can't assign GM credit to the same character that played a scenario.

Dark Archive ***** Venture-Captain, Minnesota—St. Paul

1 person marked this as a favorite.

Awesome, another local VO and I were talking about making something similar over Christmas...

I second a way to filter out what I've played but haven't GM'd (makes running scenarios easier) or even more advanced: Scenarios that I have played but not GM'd + What my friend(s) have not played.

Liberty's Edge *

As said in Paris & on the swiss forum: Truly amazing work guys ! Happy to use it in the future !

Liberty's Edge *****

Are you going to release the code so that other groups could set up their own instances on their own servers?

Or... do you want to become The Hub for people to track their games? If so, one thing that would be nice would be a way of defining groups and subgroups.

Sczarni *****

Starfinder Charter Superscriber

OMGosh! Wow! Our Lodge will eat this up!

[nitpick]Probably need the community use policy at the bottom since you're using the PFS logo.[/nitpick]

**** Venture-Agent, Netherlands—Utrecht aka Quentin Coldwater

rknop wrote:

Are you going to release the code so that other groups could set up their own instances on their own servers?

Or... do you want to become The Hub for people to track their games? If so, one thing that would be nice would be a way of defining groups and subgroups.

Why would you want to define subgroups? So you get a list of people in your lodge, and can easily tick which people are on a table? I see the merit in that, but it's also pretty easy to just enter people's names/numbers. I'll let Simon answer on the feasibility of this idea.

(Been using the tracker since alpha. Granted, that's only for 20 or so people, but I didn't really have any problems with filtering.)

Grand Lodge ***** Regional Venture-Coordinator, Eastern Eurasia-Africa

Nefreet wrote:
[nitpick]Probably need the community use policy at the bottom since you're using the PFS logo.[/nitpick]

The community use poilicy can be found on the information page

Scarab Sages **** Venture-Lieutenant, Netherlands—Utrecht aka Maglok

4 people marked this as a favorite.

@rknop: The code is available on https://www.github.com/saekort/PFS-Scenariotracker you can use it with the MIT license. So yes to answer your question, you can run your own version. It requires a bit of changing though.

As for do we want to become the hub? Dunno, I am just taking it as we go. Specifically some people asked if we can have some cross country options, thus I implemented the option to set a country (and thus later on I could create a page that shows players in a country). Right now it seems fine to have one place.

Groups and subgroups could still be a thing. It is not on my shortlist at the moment, filter options seem to be more commonly requested.

Thanks for the compliments people! :)

Grand Lodge **** Venture-Agent, Nevada—Las Vegas aka kinevon

Simon Kort wrote:

@rknop: The code is available on https://www.github.com/saekort/PFS-Scenariotracker you can use it with the MIT license. So yes to answer your question, you can run your own version. It requires a bit of changing though.

As for do we want to become the hub? Dunno, I am just taking it as we go. Specifically some people asked if we can have some cross country options, thus I implemented the option to set a country (and thus later on I could create a page that shows players in a country). Right now it seems fine to have one place.

Groups and subgroups could still be a thing. It is not on my shortlist at the moment, filter options seem to be more commonly requested.

Thanks for the compliments people! :)

I would love to have something manageable, including being easy for people to use, but just having "United States" would not be granular enough, if I want to see what my locals (Las Vegas, Nevada, USA) could be scheduled to play without issues.

Silver Crusade ***** Venture-Captain, Indiana—Bloomington aka CanisDirus

I just wanted to say thank you for making this, and that I'm loving how it's coming along!

Scarab Sages **

Pathfinder Adventure Path Subscriber

Wow. Amazing work.

Scarab Sages **** Venture-Lieutenant, Netherlands—Utrecht aka Maglok

@kinevon: that is a good idea. Maybe a 2nd field in your profile where you can type what you want? Otherwise we would need to add quite a bit of options. Or you know get me a complete list of options and i can add that.

Thanks peeps!

Silver Crusade ***** Venture-Captain, Indiana—Bloomington aka CanisDirus

Also, a possible idea for more statistics to add - total # of users, users by country, etc.?

Again, I love what you're doing with this!

Dark Archive *****

Pathfinder Adventure Path, Class Deck, Maps, Modules Subscriber

ewww, php! (I kid, obviously)

Nice, looks like my vaporware project that I keep getting distracted from by paying side gigs.

Local lodges standing this up seems like a pretty useful thing.... Multi-tenancy is not necessarily simple to implement but could be very useful for sharding the database.

Scarab Sages **** Venture-Lieutenant, Netherlands—Utrecht aka Maglok

@TetsujinOni: Haha, eww php hm :P Well the app itself is 100% angularjs, the server is PHP though. I had a node.js/express/sequelize server setup at first, but it took too long for me to get the hang of it so fell back on php. Can always replace the backend with something more efficient if it becomes a problem.

@Mike: Yeah could do. If you have more ideas for cool statistics let me know and we can see what we can implement.

Shadow Lodge ***** RPG Superstar Season 9 Top 8 aka WalterGM

Might be just us old farts, but if there was a "select all" option for the checkboxes, that would be awesome.

Manually checking everything until Season 6 is going to take me some time ;)

EDIT: Forgot to say that it's amazing and I'll be making use of it locally. Thanks a ton for doing all this work!

Sovereign Court *** Venture-Lieutenant, Netherlands—Leiden aka Ascalaphus

Maybe "lodge" is a natural grain size for sorting players based on locality? Presumably most people play most of their games inside their home lodge (apart from big Cons, obviously).

As for statistics/search - We can look up whether players X and Y have played scenario Z, but that presumes you know which players are coming in advance. If I want to pick a scenario that will hopefully attract 4-6 out of a pool of 20 players, I'd need a somewhat different angle. Trying all permutations of 4 players to find scenarios they haven't played yet is exhausting. What I want is to do the following:
- specify the major group ("Netherlands lodge" or "this selected group of 20 people")
- get scenarios sorted by fewest/most played
- per scenario, see who has/hasn't played it yet

Scarab Sages **** Venture-Lieutenant, Netherlands—Utrecht aka Maglok

@Walter: I have had requests for something like that or something like find a scenario on reporting. Will look into it.

@Ascalaphus: Yeah... interesting ideas. Trying to formulate where we could place something like that. Gonna think on that as well.

Scarab Sages **** Venture-Lieutenant, Netherlands—Utrecht aka Maglok

@Walter: If you refresh the application, I coded a batch checker/unchecker at the bottom of the report page. :) Have fun being a 'old fart' ;) Let me know if it doesn't work. Make sure to give the page a few seconds to sent all the check requests to the server.

Silver Crusade ***** RPG Superstar 2013 Top 8 aka GreySector

This is pretty slick.

Could there be a way to indicate how many times you have played each of the evergreens? Or how many times you have run a particular scenario?

Dark Archive *****

Pathfinder Adventure Path, Class Deck, Maps, Modules Subscriber
Michael Eshleman wrote:

This is pretty slick.

Could there be a way to indicate how many times you have played each of the evergreens? Or how many times you have run a particular scenario?

That'd require a counting structure in the DB. Not impossible but a slightly deeper rework than some of the other feature requests we've seen so far.

Silver Crusade ***** Venture-Captain, Indiana—Bloomington aka CanisDirus

I'm also excited to see the next stats update - got a few of my area's "old guard" interested and signed up on your tracker, and we're taking bets as to who might make the various top 10s! :P

Sczarni ***

*Keeps cheering*

Wheee!

** Venture-Agent, Minnesota—Roseville aka Juicetice

One suggestion-- it would be helpful to be able to indicate future sessions that I've signed up for. Currently I have about 8 coming in the next month or two, and I've found it is easy to sign up for the same session at two different locations if I'm not paying close enough attention.

And I could use your current functionality and just check that I've played them ahead of time, but if things change (and they often do that far ahead) that could get kind of confusing.

Just having an "Upcoming" or "Pending" radio button with an associated date would be super awesome. That way when new sessions pop up in my area I can quickly look at my tracker to see if I've already played them, or are already scheduled to play them.

I hope this makes sense!
-J

Sovereign Court *** Venture-Lieutenant, Netherlands—Leiden aka Ascalaphus

Another reason for "upcoming": say I'm scheduled to play a new scenario, but also signed up for a "to be determined" table and the GM is looking for scenarios I haven't played yet.

Silver Crusade ***** RPG Superstar 2013 Top 8 aka GreySector

TetsujinOni wrote:
Michael Eshleman wrote:

This is pretty slick.

Could there be a way to indicate how many times you have played each of the evergreens? Or how many times you have run a particular scenario?

That'd require a counting structure in the DB. Not impossible but a slightly deeper rework than some of the other feature requests we've seen so far.

The only reason I bring it up is that there are listings for most played evergreen and the like, so if you aren't tracking replays for credit then those listings will be wildly inaccurate.

Scarab Sages **** Venture-Lieutenant, Netherlands—Utrecht aka Maglok

Hmm I have heard that one before, we chose against it at that time, but mainly because people would not have a lot pending. I can see how that can be useful though if you have 8 sessions upcoming. Will have to think on this.

I noticed that my statistic cronjob has been dead since I moved to a HTTPS setup, hence the statistic is not updating. Will fix that first so you can see the ranking Mike ;)

EDIT: @Michael: It would require a lot more data input, which is asking lot more from players. At the moment I am thinking a 'basic' mode that keeps things simple and a 'advanced' mode that gives you more options.

Will be discussing things with the team. At the moment more quality of life improvements and more optimization. We are over 160 accounts so gotta make sure things run smoothly. :)

Liberty's Edge ***** Venture-Agent, United Kingdom—England—Chester aka Paz

Simon Kort wrote:
I noticed that my statistic cronjob has been dead since I moved to a HTTPS setup, hence the statistic is not updating. Will fix that first so you can see the ranking Mike ;)

Nooo! I'm clinging onto the 'Most complete PFS GMs' list by my fingernails!

Grand Lodge ***** Regional Venture-Coordinator, Eastern Eurasia-Africa

Paz wrote:
Simon Kort wrote:
I noticed that my statistic cronjob has been dead since I moved to a HTTPS setup, hence the statistic is not updating. Will fix that first so you can see the ranking Mike ;)
Nooo! I'm clinging onto the 'Most complete PFS GMs' list by my fingernails!

Walter also entered his list, so I'm afraid we'll all drop soon...

**** Venture-Lieutenant, Ohio—Cleveland aka GinoA

1 person marked this as a favorite.
Simon Kort wrote:
Hmm I have heard that one before, we chose against it at that time, but mainly because people would not have a lot pending. I can see how that can be useful though if you have 8 sessions upcoming. Will have to think on this.

Just a bit more fodder for the "upcoming" concept. During the lead into a con, we may be planning sessions for the weeks following the con. People can easily have more than a dozen sessions planned in a two or three-week period when one of the weeks is a 4-day con.

Or worse, when one of the local cons is two weeks before Origins. Real easy to have a ridiculous number of sessions planned out at that point.

*****

I put myself in as well...

Sovereign Court *** Venture-Lieutenant, Netherlands—Leiden aka Ascalaphus

GinoA wrote:
Simon Kort wrote:
Hmm I have heard that one before, we chose against it at that time, but mainly because people would not have a lot pending. I can see how that can be useful though if you have 8 sessions upcoming. Will have to think on this.

Just a bit more fodder for the "upcoming" concept. During the lead into a con, we may be planning sessions for the weeks following the con. People can easily have more than a dozen sessions planned in a two or three-week period when one of the weeks is a 4-day con.

Or worse, when one of the local cons is two weeks before Origins. Real easy to have a ridiculous number of sessions planned out at that point.

This was one of my concerns during the Kickoff Weekend as well.

Silver Crusade ***** RPG Superstar 2013 Top 8 aka GreySector

Simon Kort wrote:
EDIT: @Michael: It would require a lot more data input, which is asking lot more from players. At the moment I am thinking a 'basic' mode that keeps things simple and a 'advanced' mode that gives you more options.

No worries, overall it is a minor nitpick and I am very happy with this tool as it currently exists.

Scarab Sages **** Venture-Lieutenant, Netherlands—Utrecht aka Maglok

Finally! I tracked down why my cronjob wasn't working anymore. It ran out of memory, because we have nearing 200 accounts that have reported about 15K sessions. Hence the memory ran out.

I programmed around it a bit and ran a manual statistic update. So statistics are up-to-date. Lots of shifts I am afraid. ;)

Grand Lodge *****

Is there a way to add other people to your list so you can look at many people without having to search for them individually?

We are till using Google Docs here because it allows us to keep track of all of our players at once, though admittedly that becomes harder with each additional person.

*Replace 'We' and 'us' with 'Kristen' in this post. She's the one who keeps track of it all. She's amazing at it.

** Venture-Agent, Minnesota—Roseville aka Juicetice

Simon Kort wrote:

Hmm I have heard that one before, we chose against it at that time, but mainly because people would not have a lot pending. I can see how that can be useful though if you have 8 sessions upcoming. Will have to think on this.

I noticed that my statistic cronjob has been dead since I moved to a HTTPS setup, hence the statistic is not updating. Will fix that first so you can see the ranking Mike ;)

EDIT: @Michael: It would require a lot more data input, which is asking lot more from players. At the moment I am thinking a 'basic' mode that keeps things simple and a 'advanced' mode that gives you more options.

Will be discussing things with the team. At the moment more quality of life improvements and more optimization. We are over 160 accounts so gotta make sure things run smoothly. :)

To be honest, that I *can't* denote upcoming games is what will prevent me from using your tracker as a primary solution. I have my own google docs spreadsheet I use and will have to continue using. If you did have the upcoming feature, then your tracker would eclipse mine and I'd switch to it exclusively. Not that you care whether or not one person uses your solution, but I may not be alone here. :)

**** Venture-Agent, Netherlands—Utrecht aka Quentin Coldwater

I might be grossly misunderstanding the situation (I tend to do that >_>), but what's wrong with marking upcoming games as "played"? You've signed up to do scenario X on day Y, that means it won't be available to you on day Z anyway.

Sovereign Court *** Venture-Lieutenant, Netherlands—Leiden aka Ascalaphus

@Quentin: my reason would be, because sometimes plans change. You're signed up for a game, but it doesn't go through, but it's in your history as "played", and for some reason you figure out until lots of time later every time there's a "to be determined" game, that scenario is unselected.

I think a more graceful solution is needed. On the one hand you want to move "upcoming" games to "played" automatically, on the other hand you want some sort of check to ensure the game was really played. The obvious solution I can think of is to allow noting scenarios as "will be played on date X", and on date X you get an email saying "the game you were signed up to play has now been noted as having been played. If you didn't play it after all, you should change your 'games played' list." I'm not wild about that solution but it's something.

**** Venture-Agent, Netherlands—Utrecht aka Quentin Coldwater

1 person marked this as a favorite.

Ergh, thought it might be something like that, but I couldn't phrase it well enough. It's late. >_>

An ideal option would be to be able to link your account to your Paizo account, where whenever your GM fills in his session report, it'd automatically update the tracker. But I guess that's not feasible until Paizo buys out the tracker and implements it into the main site.

Grand Lodge **** Venture-Agent, Nevada—Las Vegas aka kinevon

Quentin Coldwater wrote:

Ergh, thought it might be something like that, but I couldn't phrase it well enough. It's late. >_>

An ideal option would be to be able to link your account to your Paizo account, where whenever your GM fills in his session report, it'd automatically update the tracker. But I guess that's not feasible until Paizo buys out the tracker and implements it into the main site.

That also assumes no bobbles in reporting. I still have at least one session from 2008, IIRC, that is not reported. I also got hit with real life at one point, so I wound up not reporting a session I ran for 3 or 4 weeks...

I am also not sure how it would respond to situations where someone's GM records show they ran evergreen (or non-evergreen) game 6 times.

Scarab Sages **** Venture-Lieutenant, Netherlands—Utrecht aka Maglok

1 person marked this as a favorite.

Can't connect to the paizo site I am afraid. That's why I am reluctant to add a lot of extra things people need to manage. Double work is not cool.

Sovereign Court *** Venture-Lieutenant, Netherlands—Leiden aka Ascalaphus

I don't see the Paizo DB becoming accessible in any fashion useful for these purposes. Last time they tried to implement more integrity constraints caused so much trouble, and it seems the Paizo web team has its hands full doing existing work on updating content.

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