Storing printed scenarios


GM Discussion

Liberty's Edge 3/5

Pathfinder Roleplaying Game Superscriber

I tend to print the scenarios I run, and now they are piling up. I'm curious how other GMS store and manage their printed PFS material.

Grand Lodge 4/5

Pathfinder PF Special Edition Subscriber

I use accordion binders and binder clips. It does a pretty good job of keeping things organized. You can also get banker boxes (cardboard filing boxes) and store things in there.

5/5 *

Andrew Hoskins wrote:
You can also get banker boxes (cardboard filing boxes) and store things in there.

This is what I do, but I have a plastic one.

I put each scenario's materials (adventure, stack of faction missions (binder clip), extra leftover chronicle sheets, any handouts) into a tabbed file folder (those beige ones in offices everywhere), write the scenario's #, name and Tiers on the tab and box them up at home.

The Exchange 5/5

1 person marked this as a favorite.

Same as CRobledo here.

The maps are where my headaches come from now. I have so many maps I can't store them efficiently. I've rolled them up and put rubber bands around them. There's a Post-it note on the outside with the scenario name. I have almost a hundred scenario's worth of 'scrolls' in an improvised hammock hung from my basement ceiling. The problem is finding the right one in the pile...

The Exchange 5/5

Doug Miles wrote:

Same as CRobledo here.

The maps are where my headaches come from now. I have so many maps I can't store them efficiently. I've rolled them up and put rubber bands around them. There's a Post-it note on the outside with the scenario name. I have almost a hundred scenario's worth of 'scrolls' in an improvised hammock hung from my basement ceiling. The problem is finding the right one in the pile...

same here... perhaps not as well organized as the rest of you though. I do write on the back of the map what scenario it's for, rather than using post-it notes

5/5

I have several of the ice tubes that I use to store current maps ... one color for the current season, one for the previous and one to carry with me when I need maps. Old seasons that I'm not using are rolled up in their individual seasons.

For scenarios I have large file boxes that I got at Office Depot... season 0-2 are in one, seasons 3 and 4 have their own ... when season 5 starts season 4 will join season three.

2/5 *

I use a banker's box. I will probably have to upgrade to a larger box, like a photocopy paper box, soon. Any box would probably be fine.

Sczarni 4/5

Large 5 inch binders with a page protector for each scenario....an entrie season worth fits in each binder if done correctly, meaning you can color code your binders to the season,

Grand Lodge 4/5

Doug, you might want to consider one of those wine rack things, with the X shelves, and a tag over each one for what map(s) are in each nook.

I tend to use two-pocket folders, and am still working on my organization, especially since I have just moved into a larger home...

Scarab Sages 5/5

We use File Jackets to store all of the scenarios and a File Tote to store the file jackets.

Silver Crusade 2/5

I use half inch binders for the scenarios, and a file cabinet to store the scenarios. The title page fits nicely in the cover, faction missions get saved in one pocket, and chronicle sheets in the other. Colored paper with identifying information goes on the spine, such as 2-20 Wrath of the Accursed goes in Purple on the side.

White for Season 0.
Yellow for Season 1.
Purple for The Year of the Shadow Lodge.
Red for The Year of the Ruby Phoenix.
Blue for The Year of the Risen Rune.
Abadar only knows for the Year of the Demon.

Shadow Lodge 4/5

I have a 1 inch binder with each individual sheet in a document protector. Since I usually run from my iPad, I only have a handful of scenarios printed. It works pretty well for me.

For chronicles and player handouts, I have a 3 inch binder with a document protector for each scenario. At least one chronicle, all handouts, and any hand-drawn maps are stored there.

4/5

I actually print all the scenarios in batches of 9 or 10 as the last in that batch are released. Then I take them to a business centre (Grand & Toy, UPS Store, etc.) and have them spiral bound so they're essentially a book. Each set of 9 scenarios is about an inch thick.

5/5

Obviously you guys aren't investing in enough handy haversacks, bags of holding, and efficient quivers.

Shadow Lodge 4/5 *** Venture-Captain, Michigan—Mt. Pleasant

Yeah... Know where I could pick one up? I don't have enough fame on my own right now...

Grand Lodge 2/5

I use the local Venture Lieutenant for that. ;) (He seems to be the one who keeps track of them.)

5/5

I'm pretty sure there are purses out there that qualify, but I doubt you'd want to subdue an old lady to get one on your chronicle sheet.

Shadow Lodge 4/5 5/55/55/55/5 **** Venture-Captain, California—San Francisco Bay Area North & East

Regarding the maps. I have many full-size maps from the scenarios. Right now, they're rolled up and stashed around the house, but there is an alternative. They make file cabinets specifically for poster-sized things. I use a lot of them at work. These ones store things horizontally, 5 trays per cabinet, each can hold a few hundred pages. I've also seen some that are more like file cabinets - holding them vertically in big folders. It takes a chunk of floorspace, and will probably set you back about $70 or more. If you google "Drawing Storage" though, you might get some ideas on how to make them for yourself.

If you're in the Bay Area of California, my company's looking to get rid of a few cabinets cheap...

The Exchange 5/5

I'm going with kinevon's suggestion to use an X-configuration wine rack. I ordered 3 of them off of Amazon. Not an elegant solution, but no one's interested in seeing my basement anyway. I'm now thinking I should have ordered 6 of them.

Grand Lodge 4/5

Hanging file folders in a plastic file tote.

Sovereign Court 5/5

I store the scenarios in the paper 3 ring report folders. I have book shelves in my office so I put them in order there. I only have about half of the scenarios so they all fit on one shelf. You can find them for about $0.25 each at the start of the school year. I roll my maps and write on the outside the scenario number and store them on end in a kitchen garbage can. Two years plus fit in each can. I now have 3.

Liberty's Edge 5/5 *** Venture-Captain, Missouri—Cape Girardeau

I use a hanging file crate, one for each Season, with a folder for each scenario. My wife is a scrapbooker, so I have a comb binding machine AND a laminator. I laminate the covers, printed on card stock, as well as the Faction Missions and hand-outs. The faction Missions and hand-outs are stored in the module within a 5X7 manilla envelope bound into the scenario. Maps I used to store in a big ammo box... until my cat decided to spray them all. Now they are in process of being be-drawn and stored in poster tubes, safely away in a rack on top of the shelving unit that holds the Season crates. A few of my maps are done on foam-board; these are stored in a plastic rolling under-the-bed type box.

Shadow Lodge 4/5 Venture-Captain, California—San Francisco Bay Area South & West

The printed scenario goes in a swing-clip report cover, with the title on the spine (using 1/4" label tape).

Along with this is a two-pocket folder with the "extras" (faction missions, player handouts, printed stat blocks, chronicles, etc.), and a manifest detailing which maps, miniatures, and suchlike are needed.

In theory the folder is ready-to-go; in practice the chronicle sheets and faction missions rarely get replaced until it's time to run the scenario again :-(

The report covers and folders are stored in multi-pocket expanding file boxes (one pocket for the scenario, one pocket for the other material). We used to group them by season, but are in the process of switching to grouping by tier (and a go-to box of ready-to-run favourites).

Sovereign Court 4/5

Seems a lot are going the way of binders. I use a simple folder, the cheap ones at office supply stores and WalMart. They're colour-coded by season: 0 is Orange, 1 is Red, 2 is Purple, 3 is blue, 4 is green, 5 will be yellow. I keep the scenario on one side with various Bestiary pages thrown in where appropriate and on the other side is all the player handouts and faction missions and chronicle sheets. I just keep 'em on a shelf. However I've started running from my tablet so the number printed has gone down... as has my spending on printer ink and print services...

Liberty's Edge 5/5 Venture-Captain, Alabama—Birmingham

I use magazine sized comic bags and 3 hanging folders per season in a portable storage box. Single sided prints with 7 chronicles and 2 sets of faction missions usually fit in a single bag. I usually overprint the heck out of faction and chronicle pages and leave those in a separate box for restocking once a month. I still don't have all of them printed yet, mostly missing 7-11s, but I think they should all fit in one box.

Modules, pregens, session sheets, membership cards, extra character sheets, and other assorted organizational paperwork live in an accordion folder.

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