Warhorn question for other event organizers

[Rycaut]

Is there an easy way to disable registration for past days to avoid confusion? Other than deleting all past events?

I see an active/inactive toggle option but I don't see how to actually use it anywhere.

Ideally I'd like to preserve the record of who signed up for what but prevent people from signing up for events scheduled in the past - just noticed that some new players have registered for last week's session not this week's - which is somewhat annoying and I hope they aren't disappointed when a different scenario is mustered tonight.

[Thorkull]

Unfortunately, no. I got caught out by this at a convention last year where I disabled registration but players who were already registered were able to change their signups after the fact and messed up my signup sheets.

[Pirate Rob]

Rycaut, if you're feeling extra nice you could email those players and let them know about their mistake to help cut the problem off at the pass.

[Patrick Harris @ SD]

Why not just delete? Print stuff for your records and nuke the events on Warhorn. Then they're not cluttering up the registration screens.

[Rycaut]

Well I have been keeping the schedule up as a tracking tool - I will definitely try to email the folks I notice - seems like adding a "don't allow registrations for events in the past" would be fairly easy to implement...

[Patrick Harris @ SD]

I use a tracking spreadsheet for that. Warhorn is great for signups, but it's not great for record-keeping. I'd recommend just grabbing Sveden's list of PFS scenarios and putting last-run dates on 'em. Boom, problem solved, and now records are easily consulted and sorted besides. :)

[Rycaut]

It isn't just what scenarios I have run - it is more tracking who played which scenario when the majority of the players are strangers to me (and who attended). I'm also running a game night that has more than just PFS games happening at it so I'm also tracking folks who came to play boardgames etc (and in the future I expect there may be other events like folk's home campaigns, one shot adventures or playtests etc)

I know which games we've run - that's not hard to track - the bigger issue is keeping track of who are the folks who have been here multiple times and who has registered on Warhorn but hasn't shown up yet (so may have lost their password or may have gotten confused about what to do next). At the moment I think about 75% of the folks at my game night are new to PFS - many are folks who like myself used to game a decade or more ago but haven't had a group for a while.

[Don Walker]

Warhorn is not meant to be a record keeping tool. I'm not sure what the limit is for time-slots, but having to deal with hundreds of old time-slots while you move forward would be maddening. Not to mention that a player could easily remove all of their old entries.

Your best option is to create a spreadsheet and record any data you want to save. Or just print screen shots if you don't need the records to be digital.

[Dominick]

I have deleted, but for conventions I make a new site every year.